Terms & Conditions

Successful Bids 

If your bid is successful, BFBS Live Events will send you a Beneficiary Offer and/or Booking Form. 

Any specific requirements, additional to the Terms & Conditions, will be detailed in the Beneficiary Offer/Booking Form, this may include refreshments and subsistence as a minimum. Applicant will need to sign and return the Booking Form to proceed.  

We reserve the right to decline requests for funding, and to withdraw or reduce the amount of funding requested if the event or recipient circumstances change, or if the recipient is not able to fulfil any obligations or requirements which are necessary to ensure the successful delivery of the event. This includes providing pre-event documentation in a timely manner.     

We reserve the right to recoup costs for services supplied if we find the recipient have booked and not disclosed other entertainment/suppliers or fundraising endeavours to BFBS Live Events.  

If we agree to fund or part-fund an event, BFBS Live Events will contract and pay performers and suppliers direct. In most circumstances we do not give cash or make any payments to the unit or provide financial support to projects that are already arranged or being conducted by a third party. 

If you cancel the booking after returning the booking form for any reason, you will be liable for 100% of the total value of the services booked. Cancellation at any other time will be negotiated on a case-by-case basis.  

 
Beneficiary Agreement 

By accepting assistance from the BFBS Live Events Beneficiary fund, you agree to: 

  • Send a copy of your risk assessment and admin order/instruction for your event to [email protected] at least 2-weeks before your event.  
     

  • Provide written feedback which refers to the funding/event/service you received and highlight the value and impact this had on your project and the people attending your event. This letter should be received by us within 2-weeks of the event taking place. 
     

  • Provide a selection of photographs of the event, showing the BFBS elements, for use on BFBS publicity and social media pages. Photographs should be received by us within 2-weeks of the event taking place.  
     

  • Have BFBS branding on the stage or performance area. This may be sent to you to put up, in which case it will be your responsibility to return all supplied BFBS branding to us within 2-weeks of the event taking place. If branding is not returned, we reserve the right to recoup costs for replacement branding.  

 

  • Tag BFBS socials on your own social media pages and share any social media posts and PR created by own media & comms team(s): 
    Facebook @BFBSRadio 
    Instagram @BFBSRadio 
    TikTok @yourBFBS 
    YouTube @BFBS_Radio 
     

  • Allow BFBS colleagues to attend the event in order to gather content including conducting interviews if appropriate. Such content may be made available after the event on some or all of our digital and media platforms, including BFBS Radio and BFBS Forces News. Note: any filming will be agreed in advance and will give due consideration to Op Sec/Pers Sec and issues of consent. (This is not a condition of approval, but please indicate at the point of application if this is not possible). 

 

Your feedback, along with any interviews and content from the event, enables BFBS LIVE EVENTS to demonstrate the value of live events within a military community, which will assist us to bid for and secure future funding for more beneficiaries.